The Directorate: Financial Management is rendering a support service to the National Department. The Director must ensure that the requirements of the Public Finance Management Act (Act 1 of 1999) are implemented and that systems for financial information are implemented and maintained.
192 Staff members are allocated to the Directorate to assist the Department to achieve it's goals as indicated in the strategic plan.
The Directorate is headed by:
Mr J A Venter
Room 2302 Civitas
Extension: 0624
Fax: 312-0909
Email: VenteA@health.gov.za
and the secretary is:
Ms F Jenkins
Room 2302 Civitas
Extension: 0625
Fax: 312-0909
Email: JenkiF@health.gov.za
The Directorate consist of four Subdirectorates:
Subdirectorate: Financial Control (Budgets & Systems Control and Legislation, Policies, Procedures & Compliance)
headed by Mr B M Masanabo (Deputy Director)
Subdirectorate: Financial Accounting (Accounts Management & Salaries)
headed by Ms S W Pretorius (Deputy Director)
Subdirectorate: Procurement and Support Services
headed by Mr Edu Combrinck (Deputy Director)
Subdirectorate: Provisioning Administration
headed by Ms C Khoza (Deputy Director)
The Subdirectorates: Financial Control and Financial Accounting has 41 staff members and they are responsible for rendering a financial support service to the Department. Other functions of these two Subdirectorates include:
Maintenance of the Basic Accounting System (BAS) and budgetary aspects.
Updating of the BAS on budget allocation i.e. shifting of funds.
Coordinate inputs for the MTEF and ensure that all the information as requested National Treasury is complete and that the information provided by line managers are sufficient.
Compilation of schedules on roll-over funds for submission to National Treasury.
Monthly reporting as required by the PFMA.
Preparation of submission to serve before the Financial Management Committee.
Recording of transactions in the books of the Department and to ensure that sufficient funds are available in the Department's bank account to meet the all payments.
Month- and year ending on the BAS.
Compilation of annual financial statements as required by the Office of the Auditor-General.
Compilation of the bank reconciliation once a month's books have been closed on the BAS.
Cashier service which include the petty cash facility.
Maintenance of the Persal System with regard to the salary records of the persons employed by the Department.
Monthly reconciliation and clearing of suspense accounts.
Scrutinize all the documents, which were submitted for capturing in the BAS to ensure that the necessary authorisation exists for the expenditure incurred and to verify that the necessary documentary proof are attached and that the documentation are valid to substantiate the payment.
Responsible for the safe-keeping of processed financial documents and these documents must be kept for 7 years for audit purposes.
Dealing with unauthorized, irregular and fruitless and wasteful expenditure.
The Subdirectorate: Procurement and Support Services has 108 staff members and cover the following areas.
The Sub-directorate: Procurement and Support Services has 108 staff members and is divided in two divisions namely:
• Procurement of all goods and services over the amount of R 30 000,00 that include the following:
- Invitation and finalization of tenders
- Secretariat for the Departmental Tender Committee (DTC).
- Managing and updating of supplier's database.
• Managing all transport related matters including the following:
- Road transport contract (Imperial Fleet Services).
- Subsidised vehicles.
- Flight tickets.
- Office Accommodation
- Capital Works
- Registration
- Messenger services
- Cleaning Services
- Food Aid Services
- Telecom Services
- Day-to-day maintenance
The Subdirectorate: Provisioning Administration consists of 41 staff members and they are responsible for the supply chain management process of the Department.
The functions include:
Acquisition Management: By way of procurement and tender procedures
Logistics Management: Placing of orders, receiving and distribution, stores/warehouse management, payments of goods and services.
Asset Management: Inventories and Assets control by way of conducting annual stocktaking and amending the Logis system respectively.
Appointment of inventory and sub-inventory controllers.
Disposal Management: Disposing of redundant and obsolete assets by different methods of disposals.
Supply Chain Performance: Monitoring and Control process to identify whether value for money is attained, improvement on supply chain processes, assessment of suppliers. Annual Financial Statement. Reporting of Losses and Surpluses.